Adding a Key

This section describes how to add Key Fobs and Phone Keys to iLOQ Locking System.

Note:

You do not necessarily need the actual physical keys when you add keys to iLOQ Manager. You can define the keys and attach them to the physical keys at a later phase.

Note:

Mandatory fields are marked with an asterisk (*).

Proceed as follows.

  1. Select Basic data > Browse keys.

  2. Select Add key.
    The Add key wizard is opened.
  3. Select Add key.
  4. Name the key in The name / description of the key field.
    Tip:

    Use, for example, "Master key" or "Employee".

  5. Define the Start date for the key.

    This value defines the start date and time for key validity, that is, the key starts to operate on this time.

  6. Define the End date for the key.

    This value defines the end date and time for key validity, that is, the key stops to operate on this time.

  7. If necessary, enter the planned return date in the Planned return date field.
    Note:

    This field is informative only, for the administrator. The value does not affect the key validity.

  8. Select the key type:

    • Key Fob

    • Phone Key

  9. Select the Offline expiration time.

    If a system default offline expiration time is defined, it is suggested for the key. You can define a key-specific offline expiration time by editing the suggested time.

    • In the case of a Key Fob:

      By default, a Key Fob is an offline device. In that regard, the offline expiration time is the validity time of the Key Fob.

      However, when a Key Fob obtains a server connection, the offline expiration time is reset. A Key Fob obtains a server connection remotely over-the-air by using the iLOQ FobApp application.

    • In the case of a Phone Key:

      When the phone loses connection to the mobile phone network, the offline expiration time starts to elapse. When this time has elapsed, the phone key is invalidated.

  10. Select Next.
  11. If necessary, select the person whom the key will be handed over to.
    Tip:

    If the desired person does not exist on the person list, you can add a new person by right-clicking to select Add new person.

  12. Select Next.
  13. Select the access right(s) for the key.
    1. Select the desired access right in the list on the left. Select, for example, "Master access right" for the "Master key".
    2. You can manage the selection of access rights with the arrow buttons as follows:
      • — Click the Arrows right button to move all items to the selection list.
      • — Click the Arrow right button to move the selected item(s) to the selection list.
      • — Click the Arrow left button to remove the selected item(s) from the selection list.
      • — Click the Arrows left button to remove all items from the selection list.
  14. Select Next.
  15. Define time profile settings for the key.

    Select either:

    • Time profiles not in use — Time profiles will not be use on the key.

    • Select time profiles — Select this option to select time profiles for the key.

  16. Select Next.
  17. Optional: Select the time profile(s) for the key.
    1. Select the desired time profile in the list on the left.
    2. You can manage the selection of time profiles with the arrow buttons as follows:
      • — Click the Arrows right button to move all items to the selection list.
      • — Click the Arrow right button to move the selected item(s) to the selection list.
      • — Click the Arrow left button to remove the selected item(s) from the selection list.
      • — Click the Arrows left button to remove all items from the selection list.

      If you have selected:

      • A fixed time profile, you can view its content in the area to the right.

      • An editable time profile, you can view and edit its content for this specific key, in the area to the right.

  18. Select Next.
  19. Select the number of keys to be created.
  20. Select Next.
  21. Select how to proceed:

    • For the Phone Key type:

      • Leave keys in planning state — Select Leave keys in planning state if you want to leave the key in the planning state, and program the key later.

      • Send keys — Select Send keys if you want to send the programming task to the phone.

    • For the Key Fob key type:

      • Leave key in planning state — Select Leave key in planning state if you want to leave the key in the planning state, and program the key later.

      • Order key — Select Order key if you want to create the programming task, but execute it later, or remotely program the key through a phone.

      • Order, program and handover key — Select Order, program and handover key if you want to create the programming task, execute it at once for a key at hand, and handover the key.

  22. Select Next.
  23. In the case of a Phone Key, select how to send the keys to the phone.

    The options are SMS or Email. Fill in the information.

  24. Select Next.
  25. A summary screen is shown.
  26. Follow the wizard to end the procedure