Adding a New Key

This section describes how to add keys to iLOQ Locking System.

Note:

You do not necessarily need the actual physical keys when you add keys to iLOQ Manager. You can define the keys and attach them to the physical keys at a later phase.

Note:

Mandatory fields are marked with an asterisk (*).

Proceed as follows.

  1. Select Basic data > Browse keys.

  2. Select Add key.
    The Add key wizard is opened.
  3. Select Add key.
  4. Name the key in the The name / description of the key field.
    Tip:

    Use, for example, "Master key" or "Employee".

  5. If necessary, enter the planned return date in the Planned return date field.
  6. Select Next.
  7. If necessary, select the person whom the key will be handed over to.
    Tip:

    If the desired person does not exist on the person list, you can add a new person by right-clicking to select Add new person.

  8. Select Next.
  9. Select the access right(s) for the key.
    1. Select the desired access right in the list on the left. Select, for example, "Master access right" for the "Master key".
    2. You can manage the selection of access rights with the arrow buttons as follows:
      • — Click the Arrows right button to move all items to the selection list.
      • — Click the Arrow right button to move the selected item(s) to the selection list.
      • — Click the Arrow left button to remove the selected item(s) from the selection list.
      • — Click the Arrows left button to remove all items from the selection list.
  10. If necessary, set the key as time-limited by selecting Define time limitations.

    You can define two different time limits as follows:

    • Start date or Week Calendar for the first time limitation.
    • Key is valid to or Week Calendar for the second time limitation.
    Note:

    When you define the time limits, you define the times when the key is enabled.

    The options are:

    • Not in use — If you select this radio button, the key is not time-limited. The key is always enabled.

    • Start date — If you select this radio button, the key is time-limited on locks that have time-limit 1 enabled. The key is enabled as of the date and time you define in the date and time fields.

      Figure: Time Limit — Start Date
      Time Limit — Start Date

    • Week Calendar — If you select this radio button, the key is time-limited on locks that have time-limit 1 enabled. The key is enabled on the weekly times you define in the calendar.

      Figure: Time Limit — Week Calendar
      Time Limit — Week Calendar

    • Key is valid to — If you select this radio button, the key is time-limited on locks that have time-limit 2 enabled. The key is enabled until the date and time you define in the date and time fields.

      Figure: Time Limit — Key is valid to
      Time Limit — Key is valid to

    • Week Calendar — If you select this radio button, the key is time-limited on locks that have time-limit 2 enabled. The key is enabled on the weekly times you define in the calendar.

      Figure: Time Limit — Week Calendar
      Time Limit — Week Calendar
    Tip:

    If you want to define an overnight time limit, such as from Monday 6 p.m to Tuesday 7 a.m, set the start time in the beginning time field, and the end time in the ending time field. If the start time is later than the end time, the system automatically allows for the day change at midnight.

    Figure: Time Limit — Overnight Time Limit
    Time Limit — Overnight Time Limit
    Tip:

    You can see a calendar preview on the defined limits by clicking the Preview button.

  11. Select Next.
  12. Select the number of keys to be created.
  13. Select Next.
  14. Select how to proceed.

    The options are:

    • Leave key in planning state — Select Leave keys in planning state if you want to leave the key in the planning state, and continue planning the locking system without, for example, programming any physical keys.
    • Order key — Keys must be ordered, before they can be programmed. Ordering creates a programming task for the key, for later programming. For more information, see Keys.
    • Order and program key — Select Order and program key to order a programming task, and to program the key at once.
    • Order, program and hand over key — Select Order, program and hand over key to order a programming task, and to program the key, and to hand over the key to a person, at once.
  15. Select Next.
  16. A summary screen is shown.
  17. Select optionally whether you want to print out a key hand over document.
  18. Follow the wizard to end the procedure.